ECM Feasibility Study/Pilot

Enterprise Content Management (ECM) is broad enough to touch most areas within an enterprise. For that reason, every ECM implementation must be supported by a solid business case – which is why at Symbiosys Business Solutions we propose a planned and detailed Feasibility Study/Pilot.

Our Feasibility Study/Pilot strategy includes:

  • Understanding the core business objectives of the organisation and how the ECM solution can help achieve them
  • Defining a purpose/mission statement of the ECM Solution
  • Understanding the business and IT stakeholders in order to define project team composition, users and audiences
  • Reviewing existing ICT infrastructure and defining requirements for hardware/software licenses/certificates
  • Defining ECM integration with current or planned systems
  • Defining governance, compliance and security policies
  • Identifying expected workflows, content sources, reporting integration, monitoring/user tracking and business classification scheme
  • Defining the optimal approach for successful delivery of the project
  • Devising a formal information architecture and topology
  • Establishing the scope of the requirements and delivery
  • Setting up the necessary infrastructure
  • Developing the information architecture and topology
  • Configuring and developing the end solution
  • Deploying and training the end users.

In addition the pilot will gather information on ‘blue sky’ needs, long term expected/desired use, scope of users (intranet, Internet and extranet), infrastructure and security. Ultimately, it will provide the framework for developing the optimal ECM solution.